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NORTH WEST MINOR HOCKEY ASSOCIATION CONSTITUTION
(May 6,2007 AGM)
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ARTICLE 1 – NAME
The organization shall be known as the North West Minor Hockey Association Incorporated, herein after known as the NWMHA.
ARTICLE 2 – CONSTITUTION
Effective immediately the date of this constitution, all other constitutions concerning the North Winnipeg and Midland MHA’s shall become null and void.
ARTICLE 3 – AMENDMENTS
1. The Constitution may be amended at the Annual General Meeting of the NWMHA by two-thirds majority of the designates present and voting provided that fourteen (14) days written notice has been given prior to the meeting.
2. Amendments to the By-Laws may be made at the Annual General Meeting or a Special Meeting of the board of directors. Notice of motion for amendments shall be made at a regular or special meeting of the board.
3. Amendments to the By-Laws shall require a minimum of two third majority of the board members in attendance.

ARTICLE 4 – DEFINITIONS
In this Constitution and By-Law:
(a) "Association" means the NWMHA.
(b) "North West Area" means the area made up of all those community centers (as defined by G.C.W.C.C.) set forth in ARTICLE 6.
(c) "As read in this Constitution the masculine pronoun shall be read to include the feminine.
(d) Any reference to league category, divisions or league shall be those defined inWMHA rules and regulations.
(e) “Members in good standing” are member clubs whose financial obligations to the NWMHA are paid in full by the date of our Annual General Meeting.
(f) Affiliated organizations are defined as AA North West Stars Hockey Club & Female AA Titans

ARTICLE 5- ZONE AND ZONE BOUNDARIES
1. The area of jurisdiction of the NWMHA shall be that of the hockey community centres of North West, as set out by the G.C.W.C.C. and Winnipeg Minor Hockey Association.
2. The area of jurisdiction of the community centre shall be that as set out in their constitutions as registered with the Community Services Department of the City of Winnipeg.
3.The areas of jurisdiction of other recognized hockey organizations shall be that as set out in their constitutions as submitted to the NWMHA.
ARTICLE 6- PARTICIPATING COMMUNITY CENTRES
Luxton Community Centre, Central Winnipeg Community Initiative,
Sinclair Park Community Centre, Valor Community Centre,
Northwood Community Centre, R.A.Steen Community Centre,
Burton Cummings Community Centre, Norquay Community Centre,
Tyndall Park Community Centre, Weston Community Centre

ARTICLE 7 – OBJECTIVES
1. North West, as an Association in conjunction with community centres it represents, will endeavour to foster a positive experience with emphasis on sportsmanship, fairness, participation and skill development for the largest number of players possible, regardless of their age, calibre or cultural or economic background, by providing a well-organized, rewarding hockey program through quality coaching, meaningful parental involvement and comprehensive communication with community centres, coaches, parents and players
2. By agreement with the Winnipeg Minor Hockey Association (WMHA) to administer and coordinate minor hockey in the North West area, in conjunction with the member community centres.
3. To initiate training sessions for North West area coaches and referees.
ARTICLE 8- ELIGIBILITY OF PLAYERS
1. The eligibility of players shall be determined as set out in the WMHA By-Laws and Rules and Regulations in cooperation with community centres.
2. Players must be paid in full from past seasons prior to being eligible to register for upcoming season.
ARTICLE 9- COMPOSITION OF ASSOCIATION
The Association shall consist of:
a) The Board of Directors
b) Representatives of the community centres whose boundaries are within the North West area.
c) Non voting appointees.
ARTICLE 10- THE BOARD OF DIRECTORS
The Board of Directors shall consist as set forth below.
President
Past President
Vice President 1st
Vice President 2nd
Director – Hockey Development
Director- Direct Entry 13 yrs-19 yrs
Director- East League 8A1- 12 yrs
Director- House League
Secretary
Director- Female
Treasurer
Mosienko Tournament Chairperson
Registrar
Directors - "AA" (Northwest Stars) 4
ARTICLE 11 - COMMUNITY CENTRE REPRESENTATIVES
1.) The community centre representative shall consist of the Hockey Representative and a designate of each community centre as listed in Article 6.
2.) Each community centre representative shall be entitled to one (1) vote at Executive Meetings.
ARTICLE 12- NON-VOTING APPOINTEES
Non-voting appointees of the Association shall consist of:
Referee in Chief
Facilities Director (Ice Convener)
Director - Web site
ARTICLE 13 - VOTING MEMBERS OF THE BOARD
Past President - 1 Vote
Director- Direct Entry - 1 Vote
1st Vice President - 1 Vote
Director – East League - 1 Vote
2nd Vice President - 1 Vote
Director- House League - 1 Vote
Secretary - 1 Vote
Director- Female - 1 Vote
Treasurer - 1 Vote
Mosienko Tournament Chairperson - 1 Vote
Registrar - 1 Vote
Directors - "AA" (Northwest Stars) - 2 Votes
Director – Hockey Development - 1 Vote
Community Centre Representatives
Luxton C.C - 2 Votes
Central Winnipeg Community Initiative - 2 Votes
Sinclair Park Community Centre - 2 Votes
Valor Community Centre - 2 Votes
Northwood Community Centre - 2 Votes
R.A.Steen Community Centre - 2 Votes
Burton Cummings Community Centre - 2 Votes
Norquay Community Centre - 2 Votes
Tyndall Park Community Centre - 2 Votes
Weston Community Centre - 2 Votes
The President shall cast I vote in the event of a tie at Executive meetings.
ARTICLE 14 - ELECTION OF OFFICERS
1.) Except for the Past President, the Board of Directors shall be elected at the Annual General Meeting.
2.) Any eligible person wishing to run for a position on the Board of Directors, and not being able to attend the Annual General Meeting, can do so by filing a letter of intent, stating the position they wish to run for, with the nominating committee.
3.) Any office not filled by election at the Annual General Meeting, and any vacancy occurring in any office shall be filled by appointment by the Board of Directors by simple majority vote.
4.) Any person running for a position on the executive must be a member in good standing with all Associated clubs and organizations (ie; Not suspended from league)
5.) No person may hold more then 2 positions on the Board
ARTICLE 15- MEETINGS
1.) The Annual General Meeting of the Association shall be held at the call of the President, and no later than June 1 of each year.
(a) The order of business at the Annual General Meeting shall include the following.
(i) Sign in of Board of Directors and Members
(ii) President's Report
(iii) Treasurer's Report
(iv) Registrar's Report
(v) Directors Reports
(vi) New Business
(vii) Amendments to Constitution
(viii) Election of Officers
(b) Each member (Parent/Guardian/Volunteer) shall be eligible to vote at the AGM ,if they do any one of the following:
(i) Attend 3 hours of informational workshops.
(ii) Volunteer a minimum of 20 hour to the NWMHA or home CC program. (iii) Attend 3 or more Association Executive meetings.
Note:
b i) Any of the above would have to be completed before May 1st of each Hockey year.Note:
b ii) Proof of residence maybe required.Note:
b iii) Resident must be a member in good standing with NWMHA and our affiliated organizations. All fees must be paid in full for year just prior to election date, to be eligible to vote.Parent informational workshops would be set by the sub-committee in charge, and dates should be available at Registration.
(c) A minimum of 4 of the C.C.’s in good standing represented, with a total not less then 30 people is required to form a quorum at the Annual General Meeting.
2.) The Board of Directors shall meet at the call of the President or quorum thereof, but not less than once per calendar month, except for the months of July and August, on the second week of each month. The Board of Directors shall require that a minimum of Twelve (12) Board Members are present to form a quorum, with minimum 4 Community Clubs represented.
3.) Special Meetings of the Association may be held at the call of the President and the President shall call such meetings at the request of the majority of the Board of Directors
4.) Time limit of each meeting shall not exceed 2 hours and extension of time must be voted on if required.
5.) If 100% of the attending Community Centers disagree with the proposed motion (on financial matters only) they have the right to table the motion to the next regular or special meeting.
ARTICLE 16-ATTENDANCE
1.) A charge of $25.00 will be assessed for non -attendance per meeting by a designated representative after 2 or more consecutive meetings (without notice ) is missed. Charge would be levied after 2nd missed meeting.
Note: Any club that does not pay there fines would be in default and would not receive a team(s) the following year and would be required to post a $100.00 Bond to be in good standing.
2.) Elected Board of Directors of the NWMHA cannot attend or act as Community Centre Representative.
ARTICLE 17- GOVERNMENT
1.) The office of a Director shall be vacated upon the occurrence of anyone in the following events:
(a) vacated by death
(b) resignation in writing to the Board
(c) removal by resolution of a least two-thirds of the other directors of the Board.
2. Any Director may be removed from their elected or appointed position by a two- thirds majority vote of the entire remaining Board of Directors, upon the occurrence of anyone of the following events:
(a) failure by the director to attend any three consecutive regular monthly meetings of the Board.
(b) Where the remaining directors are of the opinion that the director / CC Representative has not acted in the best interest of the Association.
ARTICLE 18- POWERS AND DUTIES OF THE BOARD OF DIRECTORS
During the term of office, the Board of Directors shall have the power to administer all the affairs of the Association, to conduct its business and to authorize all expenditures and without limiting the generality of the foregoing its power shall include:
(a) The filling of vacancies which may occur within the Board of Directors.
(b) The registration of all officials, including conveners, referees, chairpersons of committees, coaches, managers, trainers and players as provided for in the By –laws
(c) Recommend boundary changes to the Winnipeg Minor Hockey Association, upon concurrence of the community centre affected.
(d) To assist community centre when there is a lack of players or excess of players to form teams so all players have somewhere to play.
(e) Set registration fees for teams entered in competition in the Association. Said registration fees shall be set on or before November of the current playing season. The said fees shall be payable at the time the teams register for competition.
(f) the suspension of any team, coach, manager, player, team officials and the lifting of such suspensions as per suspension committee.
(g) To decide on all registration matters, eligibility of players, and transfer of players from zone to zone, community centre to community centre, age advancements and amalgamations.
(h) The appointment of committees from the membership as may be required to carry on the business of the Association.
(i) To select and supply by committee the coaches of the A Direct Entry program, and the 8 AI to 12 program, and any Select, Elite, Super Seven, Mighty Mite, and House League area teams.
(j) The disposition of all matters arising from situations which are not otherwise specifically provided for .
(k) The passing of all By-Laws and special rules required for the administration of the Association.
ARTICLE 19 - ORDER OF BUSINESS
The following order of business shall be observed at all meetings of the Association
(a) Sign in of the Board of Directors and Observers.
(b) Call the meeting to order.
(c) Adoption of Agenda.
(d) Adoption of minutes.
(e) Business arising from minutes
(f) Treasurers report and adoption thereof
(g) Correspondence
(h) President’s reports.
(I) Directors Reports.
(j) Community Centre Reports
(k) New Business
(l) Adjournment
ARTICLE 20 - DUTIES OF THE CHAIRMAN OF A COMMITTEE
1. Shall preside over all committee meetings.
2. In the event of a tie vote, shall cast the deciding vote.
3. Maintain or appoint someone to record and present to board all minutes of such meetings.
ARTICLE 21- DUTIES OF THE PRESIDENT
1.Preside at all meetings.
2. Assume the responsibility as a Signing Officer of the Association.
3. Represent NWMHA at WMHA meetings.
4. Sit on all committees as an ex-officio voting member.
5. Exercise the power of the Board of Directors in case of an emergency situation. 6. Set dates for Annual General Meetings, and convene any Special Meeting as the need arises.
7. In the event of tie votes, shall cast the deciding vote.
8. Form a nominating committee at least one month prior to the Annual General Meeting.
9. Shall sit on coach’s selection committee.
10. Shall appoint directors to vacant positions, with Board approval.
11.Shall prepare an agenda for each meeting.
ARTICLE 22 - DUTIES OF THE PAST PRESIDENT
1. Shall assist the Board in rendering decisions based on his/her past knowledge of being the President of NWMHA.
2. Assist the President to form a nomination committee at least one month prior to the Annual General Meeting.
3. Shall exercise a vote as a member of the Executive Committee.
4. Shall sit on the coach’s selection committee.
ARTICLE 23 - DUTIES OF THE 1st VICE PRESIDENT ADMINISTRATION & FINANCE
1. Shall assume the duties of the President in his/her absence.
2. Act as an alternate Signing Officer of the Association.
3. Shall exercise a vote as a member of the Executive Committee.
4. Shall represent the NWMHA at any disciplinary hearings as required by necessity.
5.Shall be responsible to coordinate corporate sponsorship
6. Shall act as Chief Financial Officer for the association. To oversee and work together with the treasurer
ARTICLE 24- DUTIES OF THE 2nd VICE PRESIDENT PROGRAMS / PUBLICITY
1. Shall coordinate all publicity for NWMHA ( Print , Media, Web Site)
2. Shall exercise a vote as a member of the Executive Committee.
3. Report to the Board at each monthly meeting.
4. Shall insure any written concerns or complaints are forwarded to and addressed by the appropriate director(s).
5. Shall convene all playoff games hosted by NWMHA
6. Shall assist in administrative duties as required.
7.Shall oversee the recruitment of volunteers.
8. Shall sit on the coach’s selection committee.
9. Shall chair a committee with any two other Board members and together they will investigate and take corrective action on detrimental conduct, protests and appeals involving any player, coach, manager or team executive within our jurisdiction.
ARTICLE 25- DUTIES OF THE SECRETARY
1. Conduct all the official correspondence of the NWMHA.
2. Issue notices of all meetings, excluding committee meetings.
3. Record minutes of Board Meetings, General Meetings, and Special Meetings excluding committee meetings.
4. Keep an up to date record of all members and/or their representatives.
5. Issue releases to information outlets concerning Association business meetings and special events.
6. Shall exercise a vote as a member of the Executive Committee.
7. To ensure minutes/agenda are distributed to all Board members 1 week prior to meetings .( e-mail /Fax / Mail)
ARTICLE 26- DUTIES OF THE TREASURER
1.Shall receive all monies payable to the Association and keep same on deposit in a chartered bank as directed by the board.
2. Shall receive and record all accounts payable by the Association and with the approval of the board, pay all such accounts by cheque.
3. Will arrange for the preparation of the Annual Financial Statement and Report prior to the Annual General Meeting.
4. Will be a Signing Officer of the Association.
5. Shall exercise a vote as a member of the Executive Committee.
6. Shall submit a financial report at all regular monthly executive meetings.
7. Shall work together with the VP Financial to conduct all transactions of the association
ARTICLE 27 - DUTIES OF THE REGISTRAR
1. Shall set dates for hockey registrations in late August with the Registration Committee, consisting of all the Hockey Directors of all participating community centre.
2. Shall obtain and record a list of all teams, players, coaches and managers and submit same to the WMHA, or other appropriate body as required.
3. Shall insure that all players are properly registered in their home zone.
4. Preside at a pre-season meeting of all coaches and managers, at which time rosters are completed and forwarded to WMHA, or other appropriate body as required.
5. Shall act as Association Privacy officer.
6. Will arrange for the preparation of a written or verbal report to the Annual General Meeting.
7. Shall exercise a vote as a member of the Executive Committee.
8. Report to the Board at each monthly meeting.
9. Honorarium to be determined by the board.( if required)
ARTICLE 28 - DUTIES OF THE DIRECT ENTRY DIRECTOR
1.Responsible for the coordination and administration of hockey for ages 13 through 19 years.
2. Shall sit on the coach’s selection committee for age’s 8A1 through 19 years.
3. Shall sit on a committee of Board Members and together they will investigate and take corrective action on detrimental conduct, protests, and appeals involving any player, coach, manager or team executive within his/her jurisdiction if required. 4. Shall exercise a vote as a member of the Executive Committee.
5. Report to the Board at each monthly meeting.
6. Make a final report that includes recommendations on how to improve the program for the NWMHA.
7. Appoint up to four (4) additional non-voting age conveners.
8. Preside at a pre-season meeting of all coaches and managers at which time schedules are distributed and league and playoff formats are provided.
9. Shall work with the VP programs/publicity in the operation of the program
ARTICLE 29 - DUTIES OF THE EAST LEAGUE DIRECTOR
1.Responsible for the coordination and administration of hockey for ages 8A1 through 12 years.
2. Shall sit on the coach’s selection committee for age’s 8A1 through 19 years.
3. Shall sit on a committee of Board Members and together they will investigate and take corrective action on detrimental conduct, protests, and appeals involving any player, coach, manager or team executive within his/her jurisdiction if required. 4. Shall exercise a vote as a member of the Executive Committee.
5. Report to the Board at each monthly meeting.
6. Make a final report that includes recommendations on how to improve the program for the NWMHA.
7. Appoint additional non-voting age conveners as needed.
8. Preside at a pre-season meeting of all coaches and managers at which time schedules are distributed and league and playoff formats are provided.
9. Shall work with the VP programs/publicity in the operation of the program.
ARTICLE 30 - DUTIES OF THE FEMALE DIRECTOR
1.Responsible for the coordination and administration of all Female Hockey for all ages offered by NWMHA
2. Shall sit on the coach’s selection committee for Female Hockey.
3. Shall sit on a committee of Board Members and together they will investigate and take corrective action on detrimental conduct, protests, and appeals involving any player, coach, manager or team executive within his/her jurisdiction if required. 4. Shall exercise a vote as a member of the Executive Committee.
5. Shall attend all meetings set out by WMHA or governing body pertaining to Female Hockey.
6. Report to the Board at each monthly meeting.
7. Make a final report that includes recommendations on how to improve the programs for the NWMHA.
8. Shall work with the VP programs/publicity in the operation of the program
ARTICLE 31 - DUTIES OF HOCKEY DEVELOPMENT DIRECTOR
1.Responsible for the coordination and administration of the Initiation Program.
2. Will be responsible for arranging coach’s clinics and all hockey education sessions.
3. Shall exercise a vote as a member of the Executive Committee.
4. Will maintain and manage all equipment used in the Initiation Program.
5. Report to the Board at each monthly meeting.
6. Make a final report that includes recommendations on how to improve the program for the NWMHA.
7.Shall work with the VP programs/publicity in the operation of the program .
8. Shall co-ordinate the hockey skills/conditioning camp at the beginning of the hockey season.
ARTICLE 32- DUTIES OF THE HOUSE LEAGUE DIRECTOR
1. Shall be responsible for the coordination and administration of hockey for ages 8 and under.
2. Shall sit on the coach’s selection committee for any 7 or 8 year old hockey teams.
3. Shall sit on a committee that will investigate and take corrective action on detrimental conduct, protests and appeals involving any player, coach, manager or team executive within there jurisdiction.
4. Shall each exercise a vote as a member of the Executive Committee.
5. May appoint up to two (2) additional non-voting age conveners.
6. Report to the Board at each monthly meeting.
7. Make a final report that includes recommendations on how to improve the program for the NWMHA.
8. Assist the Hockey Development Director in the operation of the Initiation Program.
9. Preside at a pre-season meeting of all coaches and managers at which time schedules are distributed and league and post season formats are provided.
10. Shall work with the VP programs/publicity in the operation of the program
ARTICLE 33- DUTIES OF ‘AA’ DIRECTORS ( 4 )
1. Coordinate, oversee and supervise, all aspects of the AA program for the NWMHA.
2. Shall exercise two (2) votes as a group of the Executive Committee.
3. Shall maintain and manage all equipment belonging to the AA Program.
4. Report to the Board at each monthly meeting.
5. Make a final report that included recommendations on how to improve the program for the NWMHA.
ARTICLE 34 - DUTIES OF ‘MOSIENKO TOURNAMENT ‘CHAIRPERSON
1.Responsible for the coordination and administration of the Mosienko Hockey Tournament.
2. Appoint up to 10 additional non-voting assistants.
3. Shall exercise a vote as a member of the Executive Committee.
4. Report to the Board at each monthly meeting.
5. Make a final report that includes a financial statement as well as recommendations on how to improve the tournament for the future.
6.Shall prepare a written budget and present it to NWMHA Board for approval at least 3 months prior to start of tournament
7. That all tournament monies taken in, be forwarded to the North West Minor Hockey Association Treasurer for deposit, as required.
8. That a final statement be prepared by the Billy Mosienko Tournament Chairperson and the Treasurer, and forwarded to the NWMHA Board by Jan 30th.
9. Shall work with the Treasurer for all financial transactions of the tournament. 10.Shall recommend as to how they would like proceeds distributed.
11. Shall work with the VP programs/publicity in the operation of the program
ARTICLE 35 - DUTIES OF COMMUNITY CENTRE REPRESENTATIVES
1. Shall ensure the recruitment of representatives from their Community Centre to assist the NWMHA.
2. Shall be responsible for the liaison between the NWMHA and their Community Centre
ARTICLE 36 - DUTIES OF REFEREE IN CHIEF (non-voting)
1. Shall select, recruit and assist referees for the upcoming season.
2. Shall assign referees and timekeepers.
3. Shall arrange payment or referees and timekeepers with the treasurer, and will be responsible to the Referee in Chief at WMHA.
4. Will be responsible for arranging referee and timekeeper clinics and educational sessions.
5. Appoint one (I) additional non-voting assignor to aid in coordinating the referees for the 8 and under house leagues as required.
6. Report to the Board at each monthly meeting.
7. Shall receive an honorarium, value to be determined annually by the NWMHA. 8. Shall be responsible for assessing all referees 2 times per season. (see reporting form)
9. Other duties as assigned.
10. Shall work with the VP programs/publicity in the operation of the program
ARTICLE 37- DUTIES OF THE FACILITIES DIRECTOR (non-voting)
1. Shall negotiate and arrange with the City of Winnipeg Community Services Department , and with others, for the ice allotment required by NWMHA.
2. Assign ice as required by NWMHA programs.
3. Assign ice as required by WMHA for AAA, AA, and Direct Entry programs. 4. Maintain records and report ice allotment as required to the Association.
5. Shall invoice to clubs/teams/persons ,and forward copies to treasurer for recording. Note : All payments ( Cheques ) are made to NWMHA
6. Report to the Board at each monthly meeting.
7. Shall receive an honorarium, value to be determined annually by the NWMHA. 8. Shall work with the VP programs/publicity in the operation of the program
ARTICLE 38 - TEAM FORMATIONS
1. All team formation decisions of the Association shall be made by the Team Formation Committee of the Board of Directors, Registrar, V.P. Programs /Publicity, Direct Entry Director, East league Director , and House League Directors .
2. The team Formation Committee:
(a) shall be formed annually and consist of a chair selected from the Board of Directors, and of each of the hockey chairs of the member community centre.
(b) decisions in each season concerning team formations shall be final and binding upon the board and the eligible community centres
(c) in coming to its decisions shall, where possible, consider firstly the geographic proximity of one member community centre to another.
(d) Shall establish and maintain a team formation record on a year to year basis. (e) shall hold its meetings at their call of its chair, upon notice to all members of the committee, and only the members of the committee may attend such meetings.
(f) decisions shall be made only at a duly called meeting of the committee.
(g) any hockey player registered at a member community centre, who is assigned by a decision of the Team Formation Committee to play on a club operating out of another member community centre shall be accorded the same rights and privileges and shall be subject to the same rules and regulations as a hockey player who registered from the outset at that other community centre.
(h) no appeal to the Board of Directors from a team formation decision of the Team Formation Committee is available to any member community centre or to any individual or group of hockey players registered at a member community centre of his or their parents.(exception as per ( i )
(i) appeals by an individual hockey player registered at a member community centre of his parents concerning personal problems arising from a decision of the Team Formation Committee, may be heard by the committee, if the appeal is made to the committee prior to the 20th of October of any year. The committee may hear from the player of the parents of the player concerning the problem and may vary its Team Formation decision concerning only that individual situation if it seems fit to do so, and no appeal to the Board of this decision is available to that person.
(j) the placement of A I, A2, A3 and female teams to a specific community centre etc. The community centre with the largest number of registrants shall have first option of hosting a team in any age category.
(k) in the event that the number of players in any age and category allows for the formation of two teams at the same level, players shall be divided equally based on talent.
(l) Allotment of teams may be limited to member clubs in good standing.
ARTICLE 39- FISCAL YEAR
The fiscal/financial year of the Association shall be from April 1 to March 31.
ARTICLE 40 – HONORARIA
The Board of Directors may authorize the payment of an honoraria to any position deemed necessary, to be released as a performance bond on COMPLETION OF SEASON. Value to be determined annually by NWMHA.
ARTICLE 41 - MINIMUM BALANCE
The NWMHA will maintain a minimum carry over bank balance of $5,000.00 from season to season, so as to allow for the various start up costs of the up coming season.






 

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